Accounting · Inventory · POS · FBR e-Invoicing

Every transaction,
accounted for twice.

KeepAccounts is full double-entry accounting, inventory management, point of sale and FBR e-invoicing — in one system built for Pakistani wholesalers, distributors and retailers.

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Modules

One system, the whole ledger.

Every document is cross-linked to the next — a quotation becomes an order, an order becomes a delivery, a delivery becomes an invoice — so nothing gets re-typed and nothing falls out of sync with the books.

Sales

Quotation → Order → Delivery → Invoice → Return → Payment — the full cycle, cross-linked end to end.

  • Quotations & sales orders
  • Delivery notes with automatic COGS
  • Recurring invoices on a schedule
  • Customer refunds & credit notes

Purchases

Purchase Order → Goods Receiving → Bill → Payment, with landed cost tracked automatically.

  • Purchase orders & GRNs
  • Bulk invoice import from Excel
  • Vendor returns & refunds
  • Settlements against vendor credit notes

Inventory

Stock that reconciles — categories, brands, warehouses and weighted-average costing.

  • Multi-warehouse stock on hand
  • Weighted-average stock valuation
  • Negative-stock controls, on or off
  • Delivery load & weight sheets

Accounting

A real general ledger under every screen — not a black box.

  • Full chart of accounts
  • Line-item level GL posting
  • Trial balance, P&L & balance sheet
  • Live customer & vendor ledgers

Point of Sale

Checkout counters built for retail — with shift control and FBR-ready receipts.

  • Shift open/close with cash reconciliation
  • 80mm thermal receipt printing
  • FBR QR code on every receipt
  • Barcode scanning at the counter

Vouchers & Payments

Every rupee that moves — expenses, transfers, deposits — gets its own trail.

  • Expense vouchers, multi-line
  • Bank deposits & funds transfers
  • Debit & credit notes
  • Multi-tax, multi-currency documents

Compliance

Built for FBR, not bolted on.

Real-time digital invoicing through FBR's PRAL gateway is a first-class part of the sale, not an export file someone has to remember to upload.

  • Real-time e-invoicing through FBR's PRAL digital invoicing API
  • Per-line tax rates, including Third Schedule items
  • Scannable FBR QR code printed on every receipt
  • Company-level toggle, with a sandbox mode for testing

Reports

Answers, not spreadsheets.

Every report is filterable, printable, and exports straight to PDF or Excel — no copying numbers into another workbook.

Financial statements

  • Trial Balance
  • Profit & Loss
  • Balance Sheet

Receivables & payables

  • AR / AP Aging
  • Customer & vendor balances
  • Customer & vendor ledgers

Sales & purchases

  • Invoice-wise profit
  • Sales by area & by month
  • Purchase register

Inventory

  • Stock valuation
  • Negative stock
  • Load pass & stock discrepancy

Point of Sale

The counter, wired straight into the books.

Every POS sale posts its own balanced journal entry the moment the till drawer opens — cash, sales, tax and cost of goods, all at once.

  • Open and close shifts with a cash reconciliation
  • 80mm thermal receipts with your logo and NTN/STRN
  • Stock and cost of goods sold update instantly
  • Checkout and delivery counters, run side by side

Mobile

Take the order book out of the office.

Order bookers capture customers and orders in the field — fully offline — and everything syncs the moment a signal comes back.

  • Works fully offline — no signal required to take an order
  • Syncs customers, products and orders automatically
  • New customers can be booked and ordered for on the same visit
  • One Flutter app, Android & iOS

Ready to close the gap between your books and your business?

Walk through a live demo with real sales, purchase and POS flows.

Request a Demo